University of Minnesota Looking for Offsite Collections Facility Manager (Library Program Specialist 1) at Minneapolis, MN  Full Time

Position Overview

The Offsite Collection Facility (OCF) Manager oversees planning and implementation of projects related to the Libraries’ planned remote storage facility, and oversees operations of the facility once opened. The OCF Manager’s ongoing responsibilities include overseeing the deposit of collections, ensuring access to deposited items, planning for facility space use and collections growth, and liaising with depositing libraries. The OCF Manager will also coordinate services and staffing with Minitex in relation to the Minnesota Library Access Center (MLAC) collections.

Reporting to the Director of Collection Management and Preservation, the OCF Manager will oversee and coordinate the daily work of 3.0 FTE, including accessioning new materials to facility, fulfilling electronic and delivery requests of OCF materials, processing returns, and other services.

Salary: $59,865 plus DOQ

Dept Overview

This position is located within the Collection Management & Preservation Department, which provides strategic stewardship of the University of Minnesota Libraries content to ensure continuing access for future generations of users. The department employs cost-effective strategies for managing the life cycle of content and collections, including stabilizing physical materials to ensure usability, reformatting materials to ensure long-term access to their content, implementing preventative preservation practices throughout the Libraries, and promoting preservation and providing educational opportunities for Libraries staff and users.

Essential Functions

OCF Planning, Leadership, and Management: Provides leadership and accountability for all unit services and operations by planning, implementing, managing and evaluating activities of unit. (35%)

• Identifies procedural, policy, and staffing needs for accessioning, retrieval, and delivery services at the new storage facility; develops appropriate procedures and protocols.
• Prepares OCF operating guidelines, procedures, and other documents in collaboration with other related units in the Libraries and Minitex.
• Develops detailed plans, schedule, and final budget for initial ingest (years 1-3) of collections into the new facility. Includes coordinating with Collection Management Operations Specialist for collections transferred from campus libraries.
• Coordinates deposits with libraries to meet their needs and the workload of the OCF.
• Coordinates problem solving for record errors discovered during accessioning; monitors incoming bibliographic records and identifies and communicates issues to be resolved by Library Enterprise Systems (LES) or other depts.
• Assigns shelf settings based on estimated type and size of deposited collections.
• Advises libraries on best practices for preparing and shipping collections.
• Implements new services to meet the changing needs of depositing libraries, users, and preservation needs of deposited items for future use.
• Writes reports on space usage, usage trends, and critical issues for Minitex director, University Libraries, and MLAC Advisory Board.

Directs the daily operations of OCF: Oversees the work of OCF staff, develops work assignments making any required adjustment for daily needs. (35%)

• Ensures adequate scheduling, coverage, and the division of tasks to handle fluctuating workloads by evaluating the volume of requests and staff available on a given day, and re-tasking staff to ensure that retrieval and electronic document delivery are completed on schedule.
• Sets priorities. Identifies and prioritizes workload and assigns tasks to meet competing deadlines.
• Evaluates processes and develops improvements to increase workflow, reduce processing errors, detect errors in date and records, and provide timely statistics. Collaborates with Libraries and Minitex to develop or improve paging from or access to deposited collections.
• Coordinates the development of training material for OCF staff.
• Trains operators of OCF stockpickers in accordance with OSHA requirements.
• Coordinates on-site use of materials.
• Maintains statistics.
• Monitors accuracy of accessioning and retrieval work.
• Coordinates shipping and receipt of materials.
• Coordinates with Libraries Facilities and Operations Management (FOM) around building and equipment maintenance and repair, cleaning, and other facilities issues.

Unit Supervision: Manages and supervises staff in the OCF. (20%)

• Defines and assigns work to be done; develops job descriptions and job standards in collaboration with director and other department unit managers.
• Determines appropriate staffing strategies for the department.
• Conducts interviews, hires new staff, and provides employee orientation and training. Manages performance and supports staff development.

Contributes to the overall effectiveness of the OCF. (10%)

• Coordinates pulling with the Libraries for Google scanning to meet scheduled quotas.
• Arranges and conducts tours of the OCF.
• Promotes a customer-service oriented atmosphere throughout the OCF.
• Establishes and maintains positive relationships with staff in the Libraries, Minitex, and MLAC depositing institutions.
• Develops online information about the OCF for library staff and the public.
• Continues to develop expertise and knowledge through ongoing professional development opportunities, including webinars, workshops, and conferences. Monitors trends and developments relevant to academic libraries, particularly in the areas of high density storage and shared print resources.

Qualifications/Experience

Required

• Bachelor’s Degree with 5 or more years’ related experience, or Master’s degree with 3 years of related experience.
• Excellent interpersonal skills, efficient organizational skills, flexibility, and a strong service orientation.
• Strong analytical skills; the incumbent will make decisions that may affect all aspects of projects on a regular basis.
• Aptitude for working on multiple large projects at once, balancing priorities, collaborating with multiple stakeholders, and meeting deadlines.
• Demonstrated experience with collaborative/office tools, e.g. Google Suite.
• Experience in creating schedules, writing procedures and training staff.
• Required to become certified in the proper use of an automated lift.
• Ability to lift and handle loads up to 40 lbs.

Preferred

• Experience with library management systems.
• Knowledge of MARC holdings records and inventory records.
• Management experience in document warehouse and/or a large library circulation or shelving department setting.
• Supervisory experience preferred.

Working at the University

At the University of Minnesota, you’ll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF)
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the for more information regarding benefits.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your “My Job Applications” page and uploading documents in the “My Cover Letters and Attachments” section. Example language: This position requires that you attach LIST ATTACHMENT TYPES SUCH AS: a sample of scholarly work, a diversity statement, and a list of references.

This position will remain open until filled.

To request an accommodation during the application process, please e-mail [email protected] or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation’s most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.