University of Central Florida Looking for Office Support Assistant at Orlando, FL  Full Time

Unleash YOUR Potential With Us

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

College of Medicine Academic Affairs:

The Office of Academic Affairs provides oversight of the education curriculum and enables the success of students and faculty in teaching and learning, research, and creative expression. We are dedicated to advancing the academic mission, vision, and goals of the UCF College of Medicine and are committed to achieving the highest levels of academic excellence.

The Opportunity:

The Office Support Assistant serves as the primary assistant/receptionist for the College of Medicine Faculty and Academic Affairs office suite in the College of Medicine Building. In addition, the Office Support Assistant performs various general office support duties. Duties include data entry, mail handling, filing, composing routine correspondence, answering phones, greeting visitors, scheduling, and arranging simple events.

Responsibilities:

Complete duties related to external and internal relations:

• Greeting visitors and directing visitors to proper meeting locations and appointments.

• Handling inbound calls and directing callers to appropriate individuals.

• Responding to inquiries regarding schedules/agendas, room and/or meeting coordination directing requests and inquiries to appropriate individuals as needed.

• Maintaining relationships with external constituents (i.e., interviewees, vendors).

• Contributing to planning conferences and/or meetings and assisting in arranging travel plans.

Complete duties related to office administration:

• Ordering office supplies and maintaining inventory.

• Ensuring office machines (e.g. phones, printers, copiers, and fax) are in working order and may perform routine troubleshooting, as needed.

• Providing oversight for general day-to-day office operations.

• Coordinating meeting spaces and arrangements.

• Ensuring administrative and procedural processes are upheld.

• Addressing administrative and procedural issues as needed.

• Monitoring and tracking expense transactions, at times against a stated budget.

• Assisting with routine human resources activities (i.e., new employee orientation, maintenance of personnel files, updates to Human Resources).

Complete duties related to effective communication development and production:

• Preparing correspondence and communication materials.

• Overseeing the production of communication pieces, including proofing, print production, and dissemination; using word and data processing software to complete necessary correspondences, database entries, and reports.

• Assisting with projects affecting the entire MD curriculum. Typical duties include proctoring exams, setting up classrooms, developing session materials, and setting up Zoom meetings.

• Other duties as assigned include but are not limited to the timely completion of university and college-required training and updates.

Minimum Qualifications:

High School Diploma or equivalent and 0+ years of relevant experience.

Preferred Qualifications:

• Basic computer literacy skills, data management and office software skills. Software programs used: Microsoft 365, Zoom, Qualtrics, Canvas, OASIS.

• Ability to successfully organize detailed information and plan and create create/organize detailed schedules.

• Demonstrated customer service and interpersonal skills; Service oriented and responsive to questions and requests.

• Ability to exercise good judgment, discretion, and diplomacy in both verbal and written communications.

• Knowledge of common medical terminology and medical education.

• Demonstrated ability to work independently as well as in a team.

Additional Application Materials Required:

In addition to your application please submit a Cover Letter and Resume.

Are Benefits Important to You?

Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick leave and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more…For more benefits information, go to UCF Employee Benefits Guide (12-14-21)

Who Are We?

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor’s degrees, master’s degrees, Ph.D.’s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

Department

College of Medicine (COM) – Faculty and Academic Affairs

Work Schedule

Monday – Friday 8:00 AM – 5:00 PM

Type of Appointment

Regular

Expected Salary

$13.92 to Negotiable

Veteran’s Preference:

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF’s Equal Opportunity Statement can be viewed at http://www.oie.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF’s Equal Opportunity Statement can be viewed at: http://eeo.ucf.edu/documents/PresidentsStatement.pdf. As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.