University of California – Davis Looking for STDT SVC ADVISOR 2 (Graduate Program Coordinator) at Davis, CA  Full Time

Department Purpose

The Blue Administrative Cluster and the College of Letters and Science embrace and value, diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship or service in the uniformed services, including protected veterans. In acknowledgement of history and current injustices faced by marginalized members of our global UC Davis community, we are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture.

The Blue Cluster is a large complex academic unit within the Social Sciences. It is comprised of the Departments of Economics, History and Military Science, as well as the following programs: Jewish Studies, Hemispheric Institute on the Americas, East Asian Studies, Poverty Research Center, History Project, California History Social Science Project. All are teaching and research units within the College of Letters & Science. The Blue Cluster has 76 senate faculty, 10 Unit-18 & Continuing Lecturers, over 100 non-senate academic employees of varying titles per quarter, 20+ career staff, 160+ graduate students, & 2200+ undergraduate majors.

Job Summary

Under general direction, the Program Coordinator manages all aspects of the cluster’s graduate instruction programs. Responsible for providing comprehensive administrative career and academic support. Manage funds in excess of $1,000,000 from various complex funding sources including graduate block funds, fellowships, 10 gifts and endowments, and instructional needs funds. Serve as account delegate for graduate student/program accounts. Work closely with graduate program committee to develop strategic plans for instructional programs. This is one of two positions in the Blue Cluster Graduate Programs.

POSITION INFORMATION

PHYSICAL DEMANDS

• Sitting – frequently
• Sit at a computer for long periods of time.
• Lift/maneuver materials weighing up to 30 lbs

WORK ENVIRONMENT

• Occasional overtime to meet business needs.
• Position requires work at a computer for extended periods of time in a busy office with constant foot traffic and interruptions, conversations and ringing phone lines.
• Employee is personally responsible for following health and safety guidelines/instructions
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience counseling and advising students in a University setting including academic planning and course selection techniques, study skills, and policies and procedures including experience assessing college transcripts and accurately calculating course grades and grade point averages, balances and deficiencies.
• Experience in financial management and automated financial accounting systems to effectively analyze and manage a variety of funding utilizing critical thinking, analytical and creative problem-solving skills.

Minimum Knowledge, Skills, and Abilities (KSA) :

• Knowledge of statewide, national and international college and university programs and resources as well as university, college, major, policy requirements and their application to specific programs.
• Knowledge of transfer admissions criteria and applicability of credit from other institutions; course registration procedures and other information and available forms.
• Interpersonal and communication skills to communicate effectively with faculty, staff, students and the public.
• Writing, editing and proofreading skills to answer correspondence, write reports, and develop informational materials.
• Presentation skills and computer skills using software programs (i.e. Microsoft Word and Excel) for word processing, maintaining databases, and accessing student information.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:

• Experience with Aggie Expense, FISDS, Banner, GradHub, and faculty information on DESII.

Preferred Knowledge, Skills, and Abilities (KSA) :

• Knowledge of UC policies regarding diversity, equity and inclusion and privacy of information.
• Knowledge of campus administrative reporting deadlines and of procedures related to advising and instructional processes.
• Skills to obtain, retrieve and assemble information, to correlate, and analyze data and develop statistics from a variety of campus sources for the preparation of reports, schedules, correspondence etc.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain – we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our , our and for research and education, and our latest efforts to .

The advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.