University of California-Berkeley Looking for Student Academic Advisor (4576U), Graduate Division Operations at Berkeley, CA  Full Time

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world’s leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

The Graduate Division serves more than 13,000 students in over 100 graduate degree programs. We are here to help you from the time you are admitted until you complete your graduate program.

The First Review Date for this job is: February 2, 2023

• Reviews applications/eForms such as applications to advance to candidacy, qualifying examination, change of degree goal, addition of major, filing fee, and in absentia statuses.
• Identifies students who should be placed on probations, cleared from probation, lapsed, or terminated.
• Analyzes requests for exception to policy, research or request additional information, if appropriate, and works with the Director or Dean on analysis and decision.
• In depth knowledge and understanding of complex Academic Senate policies is required.
• Assists in the preparation of the final degree list each semester.
• Verifies all degree requirements have been met, including but not limited to required coursework, units, grades, department specific milestones, and GPA.
• Serves as primary Graduate Division Representative and expert for assigned departments’ progression toward degree requirements; advises students and GSAO’s on academic advancement such as capstone, thesis, qualifying exam dissertation committee configurations, and additional degree requirements (i.e., normative time, candidacy, foreign language requirements, etc.,).
• Works in collaboration with assigned departments to host workshops for continuing students: committee configuration, thesis and dissertation filing, qualifying exams, and advancing.
• Works closely with Graduate Division leadership on the analysis and impact of policy.
• Identifies areas needing clarification and proposes solutions.
• Makes recommendations for the improvement of departmental practices and documents as they relate to Graduate Division policies and procedures: Milestone entry, committee configuration, and eForm support.
• Reviews dissertations and theses for conformity to standards set by Graduate Division, the UC Library, and UMI-Proquest dissertation publishing requirements.
• Advise students of problems and possible solutions to allow the manuscript to be submitted.
• Works closely with other campus administrative units (Office of the Registrar, Residency Affairs, etc.) to solve issues and meet the needs of graduate students.
• Updates, troubleshoots, and manages APR.

• Advanced knowledge of advising and counseling techniques.
• Knowledge of and/or ability to learn about University-specific computer application programs and University and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Skills in monitoring/assessing people, processes or services, to make improvements.
• Skills in project management, social perceptiveness to be aware of others’ reactions and understanding why they react as they do.
• Ability in problem identification, reasoning, ability to develop original ideas to solve problems, persuasion, leadership.
• Skills in judgment and decision-making, problem solving, identifying measures of system performance and the actions to improve performance.
• Extensive knowledge of and/or ability to learn about policies of the Graduate Council and Guide to Graduate Policy.
• Extensive knowledge of and/or ability to learn about the procedures established for the Graduate Degrees staff to process the various applications and petitions to maintain consistent outcomes.
• Knowledge of graduate group, concurrent program, and joint program requirements and procedures, including current approved composition of faculty membership.
• Interpersonal skills.
• Multicultural competencies; ability to work with diverse populations

Education/Training:

• Bachelor’s degree in related area and / or equivalent experience / training.

For information on the comprehensive benefits package offered by the University, please visit this UCOP link.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

• The budgeted salary that the University reasonably expects to pay for this position is $70,000.00 – $90,000.00.
• This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
• This position is exempt and paid monthly.
• This is a hybrid position, eligible for 20% remote capability.

To apply, please submit your resume and cover letter.

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see the EEOC poster.

For the complete University of California nondiscrimination and affirmative action policy see the UC policy.