StarVista Looking for Accounts Payable Assistant at San Carlos, CA Full Time

JOB TITLE: Accounts Payable Assistant

DEPARTMENT: Finance

REPORTS TO: Accounting Manager

POSITION STATUS: Non-Exempt-Full-time – 40 hours per week

SALARY: DOE

POSITION PURPOSE AND OBJECTIVES

Assist the Accounting Manager I the day-to-day Accounts Payable function and other accounting related tasks, ensuring the authenticity of the financial statements produced monthly and year to date.

PRIMARY REQUIREMENTS

• Prepare check requests, gather documentation and authorization, prepare allocation of expenses in appropriate GL accounts for each check request, and performs check runs for any accounts payable related invoices and reimbursements.
• Prepare reports, check register and invoice distribution reports for the Director of Finance and Accounting.
• Acts as a backup for the Accounting Manager.
• Oversees the tracking and collection of travel and mileage reimbursement forms and receipts.
• Keep track of agency credit card receipts and perform credit card reconciliation.
• Follows up with vendors/employees when there are issues that need to be resolved.
• Provides receipts and other documents to Accounts receivables team needed for billing.
• Keep track of vendors’ W-9 form and assist in processing 1099.
• Maintains accounts payable filing system
• Completing special projects and other duties as assigned.

Requirements:

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Ability to work as a team member of the Finance Team to accomplish tasks supporting the agency’s mission
• Associate Degree, Bachelors Degree in Accounting, or Business Administration Degree preferred but not required
• 1-2 years of experience in Accounts Payable
• Computer Literate, Intermediate knowledge of MS Excel and MS Word and Outlook
• Excellent written and oral communication skills
• Ability to work with minimum direct supervision

SUCCESS FACTORS:

• Ability to work as a team member and well-developed interpersonal skills
• Ability to handle multiple tasks with minimum supervision
• Support for agency mission, vison, and core values
• Flexibility in meeting changing priorities as the work requires
• Able to make logical and sound decisions for appropriate and effective results
• Well organized, dependable, punctual, and able to consistently produce accurate work.

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