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Job Description
A payroll specialist is primarily responsible for processing payroll and maintaining the online employee system regarding salary and pay. Other duties include managing the employee payroll information and preparing files for import into our NetSuite ERP system. The position will work with HR and Finance departments to improve payroll service performance and the payroll system. Due to the nature of the position, a strong knowledge of tax and wage laws and common fiscal procedures is necessary, along with excellent communication skills and computer literacy, especially with Microsoft Office applications.
Responsibilities:
Essential duties and responsibilities include the following, but are not limited to:
Responsibilities:
Essential duties and responsibilities include the following, but are not limited to:
- Report directly to the Director of Human Resources
- Process personnel payroll
- Maintain personnel database regarding salaries and other key employment information
- Maintain tax information and update in a timely manner
- Coordinate online state tax systems, including login access and notices
- Manage organization budget and expenses
- Coordinate employee moves/changes with department managers
- Work directly with state agencies and other entities to keep the company updated and compliant with requirements and reporting.
- Address and resolve employee complaints relating to the payroll system
- Prepare reports to relevant departments about payroll, company budget, and expense
- Prepare payroll information in preparation for NetSuite imports
- Keep informed about state payroll, unemployment, wage, and tax requirements
- Always maintain company and employee information confidentiality
- Follow company procedures
- Log time each week in the corporate time-tracking system
- Take on other responsibilities and assignments as from time to time requested by management
Required Skills and Abilities:
- Proven experience in a payroll position in a fast-paced environment required
- Strong knowledge of tax and wage laws
- Strong knowledge of managing relationships with state tax agencies
- Good understanding of the common fiscal procedures
- Excellent verbal and written communication skills
- Strong computer literacy, including Microsoft Office applications
Qualifications:
- Associate’s or bachelor’s degree in business or accounting preferred
- Exceptional multitasking and organizational skills
- Able to work effectively with minimal supervision
- Highly organized and detailed, with a “perfectionist” approach to work
- Flexible and able to adapt to frequently changing standards and priorities
- Company advocate, working hard to ensure the company compliant with state tax and wage laws
- Oral and written fluency in English.
Physical & Mental Qualifications:
- All positions require the ability to work on a computer for at least eight (8) hours per day. This includes fine and gross manipulation (typing and utilizing the mouse), looking at a computer screen for extended periods of time, visual acuity (reading off of a computer screen). This also includes the ability to sit and stand for a combined period of at least eight (8) hours per day.
- All positions require minimum and infrequent lifting requirements (laptop).
- No positions require walking requirements apart from the travel and commute as stated in this section.
- All positions require the ability to talk on the phone.
- Most positions require occasional travel.
- Most positions allow for working from home, however, positions based in the New York metro area require commuting requirements into the office.
- All positions require the ability to focus on numerous tasks and project requirements throughout an eight (8) hour workday.
- All positions require the ability to work, communicate, and collaborate with team members, peers, clients, vendors, and other entities that the Company maintains business relationships with.
Ready Computing is an equal opportunity employer. We do not discriminate with regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.
