Port Corpus Christi Authority (PCCA) is currently seeking a dynamic professional to join our team! This position is responsible for performing daily administration of employee benefits and leave and oversees the records management program for the Human Resources Department while providing support to the Human Resources Manager (Benefits & Wellness).

ESSENTIAL FUNCTIONS

• Assist PCCA employees, retirees, and COBRA participants in Health, Dental, Vision, HSA, FSA, Life, Short & Long-Term Disability insurance programs
• Assist with billing and claim issues, premium and payroll issues regarding benefits for employees, retirees and COBRA participants
• Conduct New Employee Orientation benefit sessions and complete benefits enrollment with new hires
• Assist with onboarding and offboarding employees and employment status changes by verifying receipt of essential paperwork for employees
• Maintain employee records in benefits administration system, vendor systems, and HRIS by accurately processing employee changes relating to personal, compensation, benefits, qualifying life events and employment status 
• Process bi-weekly employee benefit changes in coordination with Payroll
• Complete monthly bill reconciliation and routine audits of benefit plans to ensure accurate payments
• Process check requests, wires, ACH, and/or other payment methods to ensure timely payment of all benefit related administration fees, premiums, etc. to the appropriate carrier/vendor
• Assist with annual open enrollment process, including but not limited to making presentations, review benefit elections for completeness and timeliness, ensure accurate enrollment in benefits
• Administer leave programs and policies including FMLA, military leave, and other leaves as provided by PCCA
• Manage all aspects of the leave administration process from the employee’s initial notice of the need for leave through the employee’s return to work, including but not limited to gathering and completing all required documentation, determine eligibility, designate leave, correspond and follow up with employees and management, coordination of efforts with Payroll for applicable deduction and premium payment changes 
• Assist supervisors in overseeing leave of absence (e.g. FMLA, military, etc.) timekeeping records and provide updates to appropriate HR staff
• Assist with administration of Catastrophic Leave Assistance Program and provide information and assistance to employees in utilizing the program
• Research, monitor and interpret record keeping guidelines and retention periods to ensure compliance with Local Government Records Act (Chapters 201 to 205, Local Government Code and provisions of Chapter 441, government code relating to the administration of the act)
• Maintain records retention schedule for HR Department and keep current with records retention protocol. Ensure the maintenance, preservation, destruction, or other disposition of records is carried out in accordance with the policies and procedures of the records management program. 
• Perform and maintain thorough inventory of all HR records
• Perform periodic audit of files to ensure correct placement, legibility, and proper conditions
• Act as document imaging systems administrator for HR department by retaining DocuWare help guides (SOPs) and provide DocuWare software training to team members
• Streamline and simplify end-to-end HR operation processes for optimal efficiency and effectiveness
• Maintain and process employee personal information changes in applicable system applications (JDE, NEOGOV, Everbridge Alert, AFenroll) and notify vendors as appropriate
• Assist Wellbeing Coordinator with the PCCA’s Wellness Program, including but not limited to luncheons, health screenings, vaccinations
• Prepare and distribute benefits and wellness communications
• Compile information to respond to benefits and salary surveys as necessary
• Assist with the execution of special projects, events, and/or programs for HR
• Keep HR information confidential and secure
• Adhere to PCCA policy and works toward maintaining the integrity of the PCCA and HR department
• Act as back up for other HR staff duties as needed
• Perform related duties as assigned
• CPR certified or the ability to become CPR certified within the first year of employment
• Tier 3 status designation

CANDIDATE PROFILE

The preferred candidate for this position should be a collaborative, proactive individual with a focus on customer service. Have advanced organizational and planning skills with ability to set priorities, take initiative and exercise sound independent judgment. They must possess the following:

EDUCATION & CREDENTIALS

• Associate’s or bachelor’s degree
• Good driving record with valid driver’s license
• Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during course of employment 

EXPERIENCE & JOB KNOWLEDGE

• Minimum of two years of experience in the type of duties outlined above or acceptable equivalent experience 
• One year of records management or management information systems experience, or any combination of education and experience
• Human Resources experience in a position which involves benefit or payroll administration preferred
• Thorough knowledge, skill and ability in operating standard modern office practices and procedures and the use of office machines and equipment, such as personal computer, scanner and related software, including MS Office Suite and document management software
• Knowledge of data processing and computerization of records
• Experience in formulating, analyzing, writing, and maintaining procedures
• Knowledge and experience with various human resources-related systems such as talent management systems, document imaging systems, HRIS, benefits administration and timekeeping systems preferred

TECHNICAL SKILLS

• Demonstrated proficiency of the English language with strong reading, written, listening and verbal communication skills
• Effective business communication utilizing correct English including spelling, grammar and punctuation, and articulation of ideas and recommendations
• Proven organizational and time management skills; proven attention to detail and creativity in fulfilling job responsibilities
• Ability to work independently and exercise judgement in applying procedures and guidelines to current, new, and special recordkeeping activities
• Ability to handle multiple tasks from inception to completion, handle heavy workload and work under deadlines
• Ability to set and adjust priorities, take initiative and exercise sound, mature, independent judgment
• Ability to represent the port effectively and to work well and positively with PCCA management and staff
• Proficiency in MS Office, including Word, Excel, Outlook and other related applications
• Ability to become proficient in the use of applications for payroll, benefits, document imaging and various vendors online software applications
• Ability to use addition, subtraction, multiplication and/or division to calculate pay rates, insurance rates and percentages. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.
• Ability to understand, interpret and apply PCCA policies, tariffs, SEAPORT values, state/federal laws

ESSENTIAL PHYSICAL JOB FUNCTIONS

• Ability to perform essential job functions, including but not limited to frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting and/or moving up to 20 pounds with or without reasonable accommodation 
• Ability to work in a general office environment
• Ability to operate light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and/or weekends, as needed 

APPLICATION PROCESS

Interested and qualified candidates must apply online at www.portofcc.com on or before October 6th, 2022, 11:59 PM CST.

If you are selected for a position with PCCA, your employment will be contingent upon submission to and successful completion of a drug test and alcohol screening as well as a verification of information and qualifications provided during the selection process. 

As part of our dedication to the diversity of our workforce, PCCA is committed to Equal Employment Opportunity. Applicants will receive consideration for employment without regard for race, color, gender, religion, national origin, disability, veteran status, military status, age, marital status, sexual orientation, gender identity, genetic information or any other protected group status.