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Job Description
Residency Program Coordinator
At PCOM, we espouse to grow a culturally competent workforce to advance healthcare that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. Philadelphia College of Osteopathic Medicine affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.
Since 1899, PCOM has trained highly competent, caring physicians, health practitioners, and behavioral scientists who practice a “whole person” approach to care – treating people, not just symptoms. As the field of medicine has changed, we’ve changed with it – adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem-solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals. At Philadelphia College of Osteopathic Medicine you will be part of a caring, professional, and committed community focused on making the PCOM experience the best possible for our students.
We are currently seeking to fill our Residency Program Coordinator position at the Philadelphia campus with a highly qualified and passionate individual.
Job Title: Residency Program Coordinator
Department: Graduate Medical Education
Location: Philadelphia, PA
Status: (Exempt/Non-Exempt): Exempt
POSITION SUMMARY
With oversight and direction from the GME Administration and the Program Director, the Residency Program Coordinator is responsible for the day-to-day operation of the residency program. The position requires a comprehensive and detailed understanding of the program requirements of the Accreditation Council for Graduate Medical Education (ACGME) as well as the requirements of the respective specialty boards.
The Program Coordinator will continually assess and direct a wide range of programmatic issues, including long-range planning, recruiting trainees, developing/managing the program budget, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding various issues, and managing internal and external program relations.
ESSENTIAL DUTIES & RESPONSIBILITIES
* Provides support and coordinates activities with the program director concerning office management issues and the status of projects.
* Interprets and applies ACGME, other national accrediting agencies, and hospital policies to support compliance.
* Assists in program-level policy development.
* Provides both administrative supervision and support to residents.
* Acts as a liaison between residents and hospital administration when necessary.
* Informs residents of inter and intradepartmental policy and procedure changes, with assistance from the GME office.
* Tracks, reports and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of residents.
* Manages materials for specialty-specific resident exams and may assist with proctoring exams.
* Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems.
* Evaluates and standardizes office procedures and efficiently troubleshoots and resolves issues.
* Maintains databases with resident and faculty data, including E-Value.
* Manages the evaluative processes of the residents, program, faculty, and rotations.
* Assesses equipment acquisition and training needs and makes recommendations to the Program Director.
* Assists in ordering equipment and supplies for the training program.
* Assists in planning annual departmental events, including recruitment, orientation, graduation, faculty retreats, as well as various meetings and program-related events.
* Assists the program director in preparing and managing the residency program budget.
* Organizes meetings prepare, and distributes materials for conferences and lectures.
* Develops brochures, invitations, and advertisements for events/lectures.
* Maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the residency recruitment season.
* Processes all incoming residents and coordinates appointments to the hospitals.
* Assists in the preparation for ACGME site visits, self-studies, and internal reviews.
* Assists in monitoring resident’s duty hours, evaluations, and operative/case experience via regular review of data reports.
* Monitors the checkout process for the graduating resident class, which entails maintaining the database of materials needed to be turned in, and processing and submitting documents to the appropriate agencies.
* Manages student rotation schedules and credentials.
* Performs other related duties as assigned and requested, at the direction of the Program Director and GME Administration.
POSITION REQUIREMENTS
* Ability to make decisions independently or to escalate issues as needed.
* Excellent organizational, analytical, and communication skills are required of successful coordinators. The environment is fast-paced and ever-changing, and coordinators often need to be able to think on their feet and work independently.
* Ability to handle sensitive information with absolute confidentiality.
* Working knowledge of software applications, including Microsoft Word, Excel, and PowerPoint.
EXPERIENCE
* Three years of related experience in graduate medical education, a health care setting, or higher education preferred.
Salary Range: $44,400 – $60,000
PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
PCOM provides equal education and employment opportunities to all employees and applicants for employment and students without regard to age, race, color, gender, gender identity and expression, national origin, ancestry, sexual orientation, religion, creed, disability, genetic information or marital status in accordance with applicable federal, state and local laws. PCOM complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
