BASIC PURPOSE:
Provides administrative support to Payroll Department for processing payroll transactions in accordance with MWRA policies and procedures. Expedites, audits, processes and maintains invoices vouched for payment on the automated accounts payable and procurement systems, researches vendor inquiries, resolves problems, tracks non-conforming invoices, generates reports and adheres to published processing deadlines and schedules.
SUPERVISION RECEIVED:
Works under the general supervision of the Deputy Payroll Manager or the Admin, Accounts Payable.
SUPERVISION EXERCISED:
None.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
? Oversees timekeeping and payroll processing and audits data for compliance and accuracy.
? Maintains payroll personnel records.
? Acts as the on-site Payroll/HR contact and answers employee payroll and benefit questions.
MASSACHUSETTS WATER RESOURCES AUTHORITY JOB VACANCY ANNOUNCEMENT Internal/External Payroll/Payables Coordinator
? Assists in the dissemination and implementation of administrative policies and procedures.
? Handles all routine administrative functions including but not limited to answering telephones, recording internal and external messages, and opening and sorting the mail.
? Prepares letters, memos, reports, correspondence and performs other clerical duties including basic bookkeeping and maintaining files.
? Assists with the preparation, compilation, collation and disbursement of various reports, projects, etc. as requested.
? Adheres to published schedules and deadlines for payment processing.
? Processes/generates documents in accordance with chart of accounts, agreement terms and applicable policies and procedures.
? Reviews and expedites payable-related information for accuracy and completeness.
SECONDARY DUTIES:
? Performs related duties as required.
MINIMUM QUALIFICATIONS:
? A two (2) year degree in Accounting, Business Administration or a related field preferred; and
? Three (3) to five (5) years of experience in payroll/accounts payable or related office activity. One (1) year experience in a supervisory position is preferred; and
? One (1) year experience in the use of PC-based systems; or
? Any equivalent combination of education or experience.
Necessary Knowledge, Skills and Abilities:
? Demonstrated skills in Microsoft Office products including Word and Excel required.
? Demonstrated ability to perform work assignments accurately with minimum supervision.
? Excellent communication and interpersonal skills are required.
? Ability to adhere to published processing deadlines and schedules.
TOOLS AND EQUIPMENT USED:
Office equipment as normally associated with the use of telephone, personal computers including word processing and other software, copy and fax machine.
Equal Opportunity Employer – minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity.