FOODMatch Looking for Marketing Coordinator at New York, NY Full Time

FOODMatch is an innovative specialty food company with a devotion to quality and an exceptional customer experience. Through our brand Divina, we reach millions of households with an expanding lineup of olives, antipasti, spreads, and more.

Mission: Through the hands of our growers we create great tasting, responsibly produced, authentic foods that nurture community and enhance your quality of life.

The FOODMatch Marketing department is seeking a Marketing Coordinator with 1-3 years experience, ideally in the food and beverage industry, to join our tight-knit team. The role supports stakeholders and customers by independently managing physical and digital marketing requests and questions. This is a great opportunity to join a growing company in a role that has big potential for advancement.

TITLE: MARKETING COORDINATOR
DEPARTMENT: MARKETING
REPORTING TO: SENIOR CREATIVE SERVICES MANAGER
LOCATION: NEW YORK CITY

Summary

This role has multiple points of contact within the FOODMatch marketing department and is responsible for managing marketing and e-commerce fulfillment and customer service along with photography and video coordination.

This role is based in the New York City headquarters and has the option to follow a hybrid schedule working remotely 1 day a week. There is additional flexibility around office hours, to be determined upon hire. Please note we have a mandatory vaccination policy for in-office workers.

Essential Functions

Marketing Fulfillment & In-House Production (Internal)

• Receiving and reviewing marketing/supply requests for accuracy and cross-referencing availability and production requirements of all materials
• Maintaining a weekly shipping schedule
• Preparing printed materials
• Cutting, laminating, trimming, etc. (In-house or out-of-house per project needs)
• Packing, labeling and shipping with care and technique
• Maintain a clean and organized stock room
• Coordinating with team when materials are low on stock and need reproduction
• Manage the maintenance of all in-house Xerox printers; keeping supplies stocked, maintenance visits regularly scheduled, etc.
• Receive all inventory and check against purchase orders
• Vendor research, ordering and inventory management of supplies and branded swag/premiums

Marketing Fulfillment & In-House Production (External)

• Oversight of off-site fulfillment house including inventory management; file management; ordering and shipping; distribution (scheduling/shipping) to multi-destinations for large rollouts
• Arrange for all local finishing including trimming, laminating, etc.
• Properly track, code and budget for production expenses

Trade Marketing

• Respond to all inbound requests for assets (images, copy, files, etc.)
• Manage large-scale, seasonal fulfillment projects such as Holiday Gift Program and Summer Cocktail Party invitation mailer
• Manage the in-house production, kitting, and shipping of all promotional mailer projects
• Create, catalog and maintain library and storage of printed samples, product and packaging prototypes and other important team materials
• Provide usage reports of supplies and materials to team and make recommendations for updates to offerings
• General team administrative or operational tasks as needed
• Event assistance; help manage planning, set-up, staffing, of participation in industry tradeshows and sales demos

Creative Services Support

• Create, catalog, update, and maintain a library of printed samples of labels and marketing materials
• Pull, prep, and ship products to photography vendors
• Work with Trade Marketing Manager to determine and track upcoming products that require photography and coordinate with Creative Services Manager.
• Provide pre-shoot and on-set support for regular photo and video shoots, including helping organize shot lists, source props, groceries, and caterers.
• Rent and coordinate pickup/drop off for supplies and/or props needed for photo shoots

Website Support and E-commerce Fulfillment

• Update product info and imagery across two websites via internal CMS
• Receive and review all customer orders made through divinamarket.com
• Pack and ship all e-commerce orders timely and with care.
• Manage product inventory for e-commerce orders and notify responsible parties when additional product needs to be brought in.
• Order in-office shipping materials for e-commerce fulfillment.
• Respond to all inquiries to Divina Market customer inbox.
• Manage communications for Brand Ambassador program, including onboarding new ambassadors and sending welcome boxes.

Candidate Qualifications

• 1-3 years professional experience, ideally in the food and beverage industry
• An interest in the specialty food industry
• Detail-oriented, customer-service mentality
• Comfortable with performing manual work such as lifting and moving boxes, mounting and trimming

Additional Information

To Apply

• Interested Candidates should submit a resume and a cover letter including salary requirements
• No phone calls, emails, or recruiters, please

FOODMatch offers a comprehensive benefit package and competitive compensation based on experience. We are an equal opportunity employer and value diversity. All employment decisions are made on the basis of qualifications, merit and business need. All your information will be kept confidential according to EEO guidelines.