The Payroll Specialist is the right hand to the Payroll Manager and is able to run and supervise a complete payroll in the absence of the Payroll Manager. The incumbent has extensive payroll expertise related to state employment law, LOA’s and payroll and timekeeping software. Analyzes Balance Sheet accounts as well as prepares schedules accordingly, prepares journal entries with supporting back up information in support of the Accounting and Payroll department. Prepares simple and complex finance/payroll schedules in support of other departments such as Accounting and Legal and is the primary contact to external governmental agencies regarding payroll matters.
Reports to
Payroll Manager
Supervises
None
Ages of Patients
None
Blood Borne Pathogens
Minimal/ No Potential
Qualifications
Education
Preferred: BA or BS in Accounting
Licensure/Certification
None
Experience
Required: Minimum three to seven years Payroll department experience in large Health System
Required: Payroll system experience to accurately process payroll and journal processing in support of the monthly accounting cycle
Preferred Workday payroll and Kronos Dimensions experience
Essential Responsibilities
Demonstrates compliance with Code of Conduct and compliance policies, and takes action to resolve compliance questions or concerns and report suspected violations.
Processes biweekly payroll and daily termination off cycle checks under the direction and supervision of Manger, Payroll.
Ad hoc auditing and reporting to IRS, EDD, E&Y, ADP Payroll services, Independent Employee Benefit vendors, COBRA, Court Ordered subpoenas, Internal and External Legal Departments, Workers Compensation and Wage Statements.
Assists and trains Payroll Coordinator with LOA’s, Garnishments, ADP payroll reporting, phone calls, emails, troubleshooting – Workday and Kronos.
Assists Manager, Payroll with Kronos maintenance and periodic updates.
Monitors Retro pay balancing and processing initiated by HR though Workday for accuracy and compliance.
Biweekly payroll deduction processing and analysis regarding Hope Fund deductions & donations, Accounts receivable, Medical E365 program, Gift Shop, Employee benefits, Lincoln Financial 403(b), Employee Arrearages audits and corrections of balances due to and from employees.
Assists Finance Staff Accountants regarding payroll bank account reconciliations, ACH Credits and Debit adjustments to balance cash, Journal Entries and G/L reconciliations in Workday.
Key liaison regarding payroll processing onboarding and terminations with Director of Residency Program (GME).
Serves as back up to Manager, Payroll as needed with ability to perform duties required to operate the Payroll Department efficiently and productively.