Eastern Virginia Medical School looking for Office Coordinator II at Norfolk, VA  Full Time

Responsible for coordinating operations and activities of the clinical division and administrative as assigned in the department of surgery

Supervises, train, orientate and evaluate performance for clinical administrative positions.

Provides general administrative support to Chair and Faculty such as reading and routing incoming mail; preparing outgoing mail; sending and receiving fax messages; taking dictation and transcribing notes; composing and typing routine correspondence for supervisor’s signature; answering phones; scheduling appointments.

Analyzes and organizes office operations and procedures such as typing, bookkeeping (faculty deposition invoices and credit card reconciliations), flow of correspondence, filing, processing requisition for office supplies, membership dues and other clerical services. Discusses with sr. management policies requiring revision.

Manages and coordinates all activities of the faculty to include 26-35 committees and boards for which they are currently responsible.

Follow EVMS, EVMS MG policies and implements procedures for systematic retention, protection, retrieval, transfer and disposal of records.

Reviews and maintains time and attendance, and requisitions fiscal records to insure completeness, accuracy and timeliness.

Assist with developing and proofing PowerPoint presentations for the Department Chair and faculty as needed.

The planning and execution of Point Counterpoint Symposium, LD Britt MD Surgical Society. Responsible for program development, selecting hotel, negotiating contract, and all other matters regarding the Point counterpoint event.

Responsible for requesting and receiving dues for the Point Counterpoint attendees and the past residents that are members of the LD Britt, MD Surgical Society.

Assist with managing accurate accounting of the Point Counterpoint internally designated account.

Process requisitions with standing purchase order numbers for each fiscal year.

Performs other duties as assigned.

Bachelor’s degree. One (1) year of experience preferred.

Must be proficient with MS Outlook. Must be skilled in the use of MS Word and Excel. Familiarity with MS PowerPoint highly desired.