CHAR-EM ISD Looking for Accountant, Lead at Charlevoix, MI Full Time

• CPA or MSBO CFO Certification, preferred.

• Minimum 3 – 5 years’ experience in fund accounting or school/government audits

• Supervisory experience, preferred.

JOB FUNCTIONS:

• Work with multiple local school district administration

• Assists with financial statements, budgets, and other reporting

• Assists in preparation for the annual financial audit

• Assists personnel in grant application process with budget and payroll data

• Prepares detailed payroll budgeting schedules to assist management in budgeting goals and staffing needs

• Assist with payroll, prepare relevant payroll reports monthly, quarterly, annually

• Assists in developing cost formula allowances and recommending cost effective policies

• Assists in coordinating an annual independent audit of financial operations, procedures and policies.

• Conducts onboarding and exiting procedures for incoming and outgoing employees

• Monitor administrator and insurance carrier reports to ensure the district compliance with plan requirements

• Monitors Local, State and Federal grants to ensure funds are being spent within the guidelines of the grant contract.

• Ensure transactions are properly recorded and entered into accounting system

• Ensures general ledger is maintained accurately for final reporting purposes.

• Develop and maintain long and short range goals for finance and payroll department

• Reviews procedures and prepares internal audit reports for State and local policy.

• Advanced knowledge of the Microsoft Office Suite

• Knowledge of governmental accounting requirements and payroll laws.

• Experience in preparing and maintain accounting spreadsheets and utilizing accounting software packages.

• Ability to review and interpret financial data.

• Ability to prepare financial statements and financial reports.

• Strong accounting, payroll, and bookkeeping skills.

• Ability to consistently and reliably perform all duties of the position.

REPORTS TO:
Chief Financial Officer

APPLICATION DEADLINE:
Until Filled

CONTRACT LENGTH:
260 days, year-round

COMPENSATION:
Business Services Scale, commensurate with degree and/or experience

BENEFITS:

Health, dental, vision, life, disability insurance; paid vacation/sick leave; 8 paid holidays; up to 3% annuity match; robust employee wellness program; continuous professional learning; possible tuition reimbursement; possible relocation reimbursement

LOCATION:
Charlevoix, Remote

DIRECT INQUIRIES TO:
www.charemisd.org/aboutus/jobs

08568 Mercer Boulevard, Charlevoix, MI 49720; p: 231.547.9947

DATE POSTED:

June 03, 2022

The Charlevoix-Emmet Intermediate School District is an equal opportunity employer. It does not discriminate on the basis of race, color, national origin, creed, age, religion, sex, height, weight, marital status, or disabling condition in employment. No person shall be denied employment solely because of any disability which is unrelated to the individual’s ability to do the essential functions and duties of the job or without accommodation. Under state law, a person with a disability condition may not allege a failure to accommodate a disabling condition unless the employer knew or reasonably should have known that an accommodation was needed.

Position Summary

Performs accurate and timely preparation of financial information and communicates with and provides information as requested by the Chief Financial Officer, local Superintendent or other members of the administrative team to maintain control and accountability of district budgets. Maintains confidential and accurate personnel and insurance records, while continually monitoring currently district policy and procedures in regards to all areas of human resources.

Principal Duties and Responsibilities

(Essential functions in terms of the American’s with Disabilities Act)

• Assists in preparing and maintaining financial statements, budgets, and reports on monthly, quarterly, fiscal basis
• Assists managers in grant application process with budget and payroll data
• Assists with preparation of documents and records required for contract negotiations, meetings, and negotiations with employee and union organizations
• Assists with conducting and support employee ongoing surveys, stay interviews, and other research related to human resource policies, compensation, and other labor negotiations; collects information and reports results
• Assists with review of personnel related board policies and any updates considered by the district boards
• Assists with communication any changes to laws, policies, and procedures to Business Services team and update Business Services Office Manual as appropriate
• Assists to maintain, revise, administer a continuous, ongoing training program for supervisors, including employee and supervisor roles in completing personnel forms
• Assist to develop, maintains, prepares regular updates for employee policies, documents and reports related to EEO, affirmative action plans, organizational charts, labor agreements, and employee handbooks
• Assist to investigate and resolve a variety of employee HR relation and work related issues (e.g. EEOC, Wage and Hour, Harassment, ADA, Discrimination) by meeting with management, to ensure effective and legally compliant resolution or solutions are reached
• Assists with developing, coordinating and recommending changes for the improvement of HR workflow
• Assists with recruitment and interview process, when requested
• Assists in collecting and analyzing ongoing data recordkeeping related to employee lifecycle particularly as related to Equal Employment Opportunity (EEO), affirmative action, and diversity initiatives to update and improve current practices, policies and programs related to employee recruiting, onboarding, development, recognition and separation
• Assist in reviewing accounts payable, payroll and other financial data
• Administers employee insurance programs including life, disability, and health insurance plans
• Administers employee savings plans that may include the company’s 403(b) plan, 457(b) plan, flexible saving plan, dependent care plan and deferred compensation programs
• Advises and informs employees of changes and developments related to benefits including eligibility, coverage, and provisions
• Coordinates with software vendor to maintain applicable software systems; recommends updates
• Codes invoices as necessary, sets up new accounts, reconciles personnel related accounts
• Collect data to assess cost and policy implications of negotiations and disputes. This may include management and union proposals, pay scales and wages, benefits, working conditions, and other mitigating circumstances.
• Communicates on an appropriate level with colleagues, internal and/or external customers
• Complete records, reporting, and other documentation required by federal, state, and provider rules, regulations, and policies
• Complete, manages and monitors and completes all compensation and benefit related surveys, research and demographic data to ensure district compensation and or benefit providers quote objectives are achieved
• Complete and review adjustments to employee payments, attendance due to employment changes
• Conducts onboarding and exiting procedures for incoming and outgoing employees
• Conduct a regular audit of internal personnel related operations, procedures and policies for changes necessary to ensure compliance with team effectiveness, efficiency and compliance with state and federal regulations
• Coordinate with district team to gather information for external audits, as necessary
• Coordinate preparation and distribution of district employee back-to-school contracts, forms and information
• Develop methods and procedures to compile and analyze data for special and cross-functional project teams
• Develop and maintain long and short range goals for personnel and benefit costs
• Develop creative solutions to specific compensation-related programs and incentive plans, and prepare and present data, as necessary
• Develop, maintain and update HR internal personnel related employee forms, employee tax and insurance forms, updated forms will be made electronically (for example DocuSign Template or in All Staff folders) and old version removed.
• Develop, maintain, update, and make available employee school year work day calendars annually
• Develop, maintain, update, and post internal salary and benefit worksheets for accounting and budgeting
• Develop, maintain, update, and post employee group salary and rate schedules and ensures compliance with federal, state and local compensation laws and regulations
• Ensures district team members have resources to complete assigned duties
• Ensure transactions are properly recorded and entered into accounting system
• Ensures general ledger is maintained accurately for final reporting purposes
• Ensures compliance with local, state, and federal government requirement
• Ensures the district and plan compliance with the applicable provisions of COBRA, HIPAA, and ERISA
• Facilitates ongoing meetings for HR, payroll and accounting team to review and plan for upcoming compensation and benefit tasks and due dates
• Facilitates accurate and timely delivery of employer contributions and employee payroll deductions to carriers, plan administrators, or other appropriate service providers
• Identifies and selects carriers and plans based on quotes, available benefits, and prior experience
• Maintains knowledge of economic conditions, labor market, trends, developments, and best practices in compensation and benefits administration to ensuring the organization provides competitive and reasonable benefits and compensation scales and structures
• Manages the development, implementation and administration of compensation programs
• Manages, maintains and monitor accurate employee compensation and benefit information in all electronic personnel data systems, including accounting system (SDS), Kronos, and substitute system
• Manages and updates district transparency information for employee compensation and benefits
• Monitor administrator and insurance carrier reports to ensure the district compliance with plan requirements
• Monitor and manage insurance expenditures and payable balances
• Monitor the effectiveness of existing compensation practices and recommends changes that are cost-effective and consistent with compensation trends and corporate objectives
• Monitors local, state and federal grants to ensure funds are being spent within the guidelines/contract
• Prepares detailed payroll budgeting schedules to assist management in budgeting goals and staffing needs
• Reviews, updates and enters personnel form for new hires and ongoing changes on the salary spreadsheets
• Provides outside auditors with assistance; gathers necessary account information and documents to perform audit
• Reviews payroll and personnel work papers prior to start annual financial audit for accuracy and quality prior to fieldwork begins
• Reviews procedures and prepares internal audit reports in compliance with state, federal and local policy
• Provides continuous feedback, verbal and/or written, to Business Services team in regards assigned duties
• Predictable, reliable, and punctual attendance
• Attend local and state professional learning and meetings as deemed appropriate to enhance skills, knowledge and share with finance team for effective accounting process and procedures
• Other responsibilities as assigned at the direction of the supervisor or Superintendent

The above statements are intended to describe the general nature and level of work being performed by a person in this position. They are not to be construed as an exhaustive list of all duties that may be performed by such a person.

Preferred Employment Qualifications

Education: Bachelor’s degree in accounting, finance, business or human resource administration required.

Master’s Degree preferred.

Experience: Minimum of 3 – 5 years’ experience in accounting, school/government auditing, human resources

Supervisory Responsibilities: Team

Certificates, Licenses, or Registrations: MSBO, or CPA preferred.

Other Knowledge, Skills, and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

• Knowledge of / experience with computerized accounting programs.
• Advanced knowledge of the Microsoft Office Suite
• Knowledge of governmental accounting requirements and payroll laws.
• Experience in preparing and maintain accounting spreadsheets and utilizing accounting software packages.
• Ability to review and interpret financial data.
• Ability to prepare financial statements and financial reports.
• Strong accounting, payroll, and bookkeeping skills.
• Ability to consistently and reliably perform all duties of the position.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit or stand for long periods of time and occasionally must manually move, lift, carry, pull or push heavy objects or materials. There is occasional stooping, bending and reaching. Close vision is required to perform computer related tasks.

Work Environment:

The noise level in the work environment is usually quiet to moderate.

The qualifications listed above are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties of the job.

Terms of Employment

Annual Work Days: 260 days, 8 hours per day, Year-Round

Salary Scale: Business Services

This job description is not an employment contract and should not be construed as such. Additionally, no other statement, verbal or written, is to be interpreted to constitute an employment contract or an employment relationship other than at-will. Employment in support staff positions with Charlevoix-Emmet Intermediate School District (Char-Em ISD) is not by annual contract but rather is at-will, and terminable either by the employee or the employer at any time, with or without cause, except as otherwise provided by law.

This current job description supersedes all prior descriptions and all previous versions of the job description are null and void. This job description may be amended or modified at any time by the employer. Any such modification will be timely communicated to all affected employees.