CareMax Looking for Administrative Assistant at Miami, FL Full Time

CareMax, established in 2011 in South Florida, is a growing and innovative value-based primary care company dedicated to providing high-quality healthcare to seniors in underserved communities. Through our integrated medical locations across Florida, New York City and Tennessee, we provide comprehensive primary care and services that drive unmatched quality, access, and patient experience.

The Executive Assistant provides high-level administrative support for department heads to ensure they can efficiently accomplish key tasks and company initiatives. This position keeps the executive’s communications organized, screens all visitors and determine what level of support they need while offering polite, professional customer service, manages the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Performing minor accounting duties
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
• Answering phone calls in a polite and professional manner
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
• Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
• Other duties as assigned

SKILLS AND QUALIFICATIONS

• Bachelor’s degree (preferred)
• Experience working with multiple calendars
• Microsoft office experience (PowerPoint, Word, Excel, Outlook)
• Experience working with expense reports
• Ability to work under general direction and independently
• Ability to respect and always maintain Executive’s confidentiality
• Time management and ability to meet deadlines
• Strong written and verbal communication skills
• Strong organizational skills and ability to multitask
• Problem-solving and decision making
• Proactivity and self-direction
• Interpersonal skills

CareMax provides equal employment opportunity to all applicants and employees. No person is to be discriminated against in any aspect of the employment relationship due to race, religion, color, sex, age, national origin, disability status, genetics, citizenship status, marital status, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.